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ADMINISTERING BOARD MEETING (REGULAR)Monday, January 14, 2002 – 5:30 P.M. 1 FRANK OGAWA PLAZA, HEARING ROOM 3 BOARD MEMBERS PRESENT: Gladys Green, Evie Ashcroft, Eva Aguillard, Verna Jackson, Nancy Nadel,Stanley Richardson, Libby Schaaf, Shyaam Shabaka, and Alice Spearman BOARD MEMBERS EXCUSED: Don Davenport, Gwen Jackson, Albertine Radford, Monica Tell, and Mattie Whitfield BOARD MEMBERS ABSENT: None STAFF PRESENT: Desirae Chambers-Docks, Crystal Bing, Ira Christian, Edna Davis, Jim Haye, Jennifer King and Dorothy Smith
MINUTES Chairperson Gladys Green called the meeting to order at 5:42 pm. Community Action Agency Staff Member Jennifer King called the roll. A quorum was present.
Motion: The Board approves the Draft CAA Board Minutes for December 17, 2001 with the following correction. The Report from the Bylaws Committee read "The Governing Board (City Council) shall communicate the proposed amendment to the Administering Board in time for the Administering Board members to be notified, at least fifteen (15) days on advance of the next regular meeting of the Administering Board…"
That item should have read "The Governing Board (City Council) shall communicate the proposed amendment to the Administering Board in time for the Administering Board members to be notified, at least fifteen (15) days on advance of the next regular meeting of the Governing Board…" M/S/Carried: S. Shabaka/A. Spearman/Unanimous, Motion Carried.
Chairperson Gladys Green reported that the Oakland Private Industry Council had re-appointed Evie Ashcroft as their representative. Chairperson Green solicited input from the Board concerning criteria for filling the remaining Private Sector Board seat. Board Member Shabaka suggested that the Board think in terms of getting someone from the business sector in order to have the business community more involved. Board Member Nadel agreed and suggested Ces Butner, CEO of Horizon Beverage Corporation. She also recommended that staff contact Walter Allen of the Oakland Metropolitan Chamber of Commerce to see if he had any recommendations. Chairperson Green directed staff to send both of them letters.
Welfare-To-Work Employment Counselor, Crystal Bing, presented the year-end report to the Board members and answered their questions regarding program performance. Ms. Bing reported that the WtW Program had enrolled 181 clients between January 1st and December 31st 2001. To date 471 clients have been enrolled. There have been 221 job placements to date. 134 of these clients have remained employed for six months or more and 21 of them have remained employed for two years or more.
Ms. Bing emphasized that most program participants are involved in training or job search activities (i.e. Job Club). Some of the training is provided by the Peralta Community Colleges, East Bay Works, One Stop Centers, Local Construction Employment Referral Program, and other community-based organizations. She reported that staff is increasing their job development efforts to better serve clients with limited job skills. Ms. Bing explained that CAA funds were used to assist WtW clients with childcare, housing, clothing, tools, books, uniforms, and union dues. Board Member Richardson wanted to know how difficult it would be for staff to report CAA funding per client.
Ms. Bing also reported that WtW recently entered a $300,000 contract with Oakland PIC to provide job placement services to their hardest-to-serve population.
This item was tabled until next month.
MOTION TO CHANGE ORDER OF AGENDA TO ALLOW ATTENDEES FROM HENRY ROBINSON TO ADDRESS THE BOARD IN OPEN FORUM- M/S/Carried/S. Shabaka/A. Spearman/Unanimous, Motion Carried.
Tenants from the Henry Robinson Center complained about lack of emergency evacuation procedures, lack of food, and other housing issues.
Planner Jim Haye reported that planning staff is still waiting for the federal government to re-issue the Young Offender Re-Entry (YOR) Initiative.
Executive Director Chambers-Docks reported that Winfred Brown recommended that CAA find someone else because it would be difficult for him to facilitate the CAA Board Retreat in February. She reported that Mr. Brown's specialty is strategic planning and that he might be able to facilitate the strategic planning session later in the Spring. She reported that Lois Carson was available to facilitate the retreat in February. The date selected for the mini-retreat in February is Saturday, February 23, 2002. The retreat will last six hours: four hours covering board and staff roles and responsibilities, and two hours on budget and finance matters. Board Member Shabaka urged Ms. Docks to obtain Mr. Brown for both retreats. Ms. Chambers-Docks asked the Board to consider the costs involved. Mr. Brown's fees are about $1,000 per day and the Board costs for Lois Carson would be limited to airfare, hotel, and per diem. A lengthy discussion ensued. The following motion was offered:
Motion: Staff is directed to find a date in March or April for a single two-day retreat with Winford Brown as the facilitator. M/S/Carried: N. Nadel/L. Schaaf/Unanimous, Motion Carried.
Board Member Schaaf and Shabaka suggested that staff develop deliverable goals for the facilitator. Board Member Schaaf also suggested the East Bay Community Foundation as a possible location for the retreat.
MOTION TO CHANGE ORDER OF AGENDA AND TABLE ITEMS E.4 (2001 Close-Out Report) and ITEM G (Board and Staff Reports on NACAA Orlando Conference) - M/S/Carried/S. Shabaka/L. Schaaf/Unanimous, Motion Carried.
Board Member Nadel reported that the Task Force had been split into separate focus areas:
She reported that the Task Force's final report will go before the Committee on January 29, and to the City Council two weeks later. One of the Task Force recommendations will be to obtain commitments from businesses to develop a bond measure to create 1500 housing units and a 100-bed shelter. Board Member Nadel reported that the Task Force will be coordinating with EDAP to avoid there being two such bond initiatives on the ballot. She also reported that the Task Force recommended an on-going Over-Sight Committee. She encouraged Board members to attend the Committee Meeting on January 29th at 10:30 a.m. Ms. Nadel agreed to give the Task Force Report to staff, who will copy and mail it to Board members.
Board Member Nadel reported that the Task Force did not want to lose the current units in the Henry Robinson Center for some other purpose. Board Member Shabaka remarked that he would like to see CAA play a more active role in supporting affordable housing efforts.
Ms. Chambers-Docks reminded the Board that Cal-Neva will meet at Oakland's Park Plaza Hotel on January 24-25, 2002. She distributed registration forms and encouraged Board members to attend. She also reported that Vice Mayor Larry Reid and Board Member/City Councilmember Nancy Nadel would be speaking at the meeting luncheon and reception. Board member Nadel asked if she could switch places and speak at the luncheon and have the Vice-Mayor give the Reception welcome. Board member Shabaka suggested that it might be more beneficial if Ms. Nadel could share Oakland's affordable housing efforts with the Cal-Neva attendees during the luncheon address.
Ms. Chambers-Docks reported that she had double-checked with the State and that the only resolution needed to accept the 2002 CSBG funding was the City Council Resolution.
Motion: Adjourn the CAA Administering Board Meeting at 7:29 p.m. M/S/Carried: S. Shabaka/E. Aguillard/Unanimous. Motion Carried.
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