SAMPLE WRITTEN REPRIMAND MEMO

(This memo becomes a permanent record of a specific violation or behavior which has resulted in a disciplinary action. )

TO: Employee

FROM: Supervisor

DATE: xxxxxxxxxxx

SUBJECT: Written Reprimand

_______________________________________________________________

(Start out by stating in a brief and concise manner those events that have led up to the written reprimand.) Example:As you will recall, on (date), I talked with you regarding (situation). We again discussed this on (date).

As a result of the above situation(s), this memo shall serve as a written reprimand, a copy of which shall be placed in your permanent personnel file.(Identify the specific expectations you have for the employee to change.)

(Depending on the nature of the situation, you may want to use one of the following where appropriate.)

Further actions of this nature could result in further disciplinary action up to, and including, dismissal.

Or

Failure to correct this situation by (date), could result in further disciplinary action up to and including, dismissal.

Should you wish to discuss this situation further, please arrange a meeting with me.

(If the employee has any rights to appeal or grieve you will want to reference the pertinent procedure.)

Cc: Personnel

Employee Relations